Committee on IT Infrastructure (CITI)

April 5, 2005

Meeting Summary

CITI Attendees: Sue Abeles, Evelyn Balabis, Glyn Davies, Jim Davis, Tom Lifka, Mike McCoy, Sam Morabito, Steve Olsen, John Sandbrook, Albert Setton

Guests: Nick Hernandez (College), Nick Reddingius (OIT), Mike Schilling (CTS), Marsha Smith (OIT), Esther Woo-Benjamin (OIT), Don Worth (AIS), Richard Valenzuela (ORA)

Agenda

1) Status report on InfoEd System deployment in the Office of Research Administration

InfoEd is a development project recommended by CITI that involves partial UTIPP funding. The project’s objective is to implement an integrated, web based contract and grant system that includes 1) replacing Coeus with a commercial software product called InfoEd; 2) implementing electronic proposal submission; 3) streamlining business processes; and 4) supporting Grants.gov. The project deliverables are: pre-award processing efficiencies, post-award management efficiencies, technology transfer management tools, and compliance systems interfaces.

Richard Valenzuela, CIO of Office of Research Administration reported that the final conversion to the InfoEd product is expected to be completed by the end of June 2005 with a net project recovery budget of $62K. The project plan for the next 12 months includes: Business Process Improvements; QDB and Web Report validation; UCOP Quarterly Reporting; UC Effort Reporting; and Training Program implementation. Integrations and interfaces at UCLA include: Financial System Interface; Academic Personnel-Dossier; IRB and Animal Subject interfaces; PTS System interface (Technology Transfer Integration); and Grants.gov System-to-System.

2) Status report on student systems projects

It was reported at the January 11 CITI meeting that the project management of the collection of UTIPP projects that are directly or indirectly related to student systems has been reorganized. These projects include the Student Records 2 project (formerly known as Student Records Database Rationalization), the Degree Audit project, the Campus Data Warehouse and EDIMI projects, and the SRDB Replacement implications. Under a new integrated management structure, the suite of projects is being re-planned to address strong interdependencies, unaccounted for elements, slipping schedules and the need for integrated resource planning. Project planning so far has produced the following recommendations:

Technical recommendations: 1) further ‘de-silo’ the integrated plan (improve integration with DARS and URSA; include resources to execute the migration plan) and 2) develop complete plan for ‘deconstruction’ of SRDB (reallocate common tasks to central campus services; find home/s for the remaining tasks).

Management recommendations: 1) overhaul project management structure; 2) strengthen project management capability and capacity; 3) develop detailed, tractable plan for entire program.

The CITI approved moving ahead with the technical and management recommendations. There was agreement that spending on these projects should be suspended until the projects are better understood. Approval of spending will be coordinated through OIT. A program manager to be hired will report to OIT.